How You Mail & How We Schedule Critiques

We have a mid-summer deadline for manuscript submissions. Please check the deadline dates on the Conference Countdown: Deadline and Dates. Submissions received after the deadline date is passed will not be opened, but returned.

The deadline allows us the time to match submissions with faculty. And it provides our faculty members with the time to give appropriate consideration to your submission.

How do I prepare my submission? 

For formatting information, please read our and follow the guidelines in  Formatting Your Critique Submission.

If you have had a critique at a previous SCBWI C conference, please add that information and the name of the previous reviewer to help us better schedule critiques.

Illustrators submitting a picture book manuscript may also include ONE [1] copy of a dummy for the manuscript, in any size that will fit into a standard 9” x 12” envelope.

Use a single envelope for your manuscript. If you are sending by FedEx or Priority Mail, you do not need a separate envelope inside the mailing envelope.

Can I mail only through USPS? 

Submissions are accepted only through USPS and our Post Office Box.

However, FedEX and UPS do deliver to the USPS physical address. Be aware of delivery protocols of carriers other than USPS. Please choose wisely and allow ample time. Packages might not be overnighted to this PO Box. 

To send via USPS

SCBWI Carolinas Submission, PO Box 1216, Conover NC, 28613

To send via FEDEX:

SCBWI Carolinas Submission, 201 1st Street East #1216, Conover NC 28613

Make sure you have the correct postage, SCBWI Carolinas WILL NOT pay 'postage due'. Envelopes will be returned unopened.

How will I know my submission has been received? 

You may request a Confirmation of Delivery from the post office when you mail. 

We will have your name from our registration roster. Please DO NOT write to ask if your submission has been received. Prior to the submission deadline we will email a reminder to all who have registered. 

After the submission deadline, an email will be sent to all participants whose submissions have been received. 

When are critique sessions?

We schedule ALL manuscript sessions for the Friday afternoon of our conference, between 2:00 PM and 5:00 PM. All sessions are fifteen minutes of face to face time. Please make sure you are available to attend the conference during that time.

Manuscript critique sessions CANNOT be rescheduled. While we would like to accommodate any timing requests, please understand that we scheduling more than one hundred sessions, including portfolio reviews, over a three hour period.

Who decides who critiques my submission?

We have a critique committee made up of published authors and conference volunteers who assess the pages submitted.  

How do you decide where to place my submission?

At the time we contract with the editors, agents, and other faculty to attend our conference, we request their preferences in # of manuscripts to critique and the genres they wish to critique.

While a person submitting may think their manuscript is ideal for a particular agent or editor, the agent or editor may not be interested in that genre at this time.  

If I send in two submissions will I get two editors or an editor and agent?

It is our practice that a submitter of two manuscripts could get an agent or an editor, but would not get both an editor and an agent.

Do you give preference to an SCBWI member?

       Yes, we do give preference in scheduling with an editor or agent. Our members support our regional events making sure we can bring in the talent and experience to provide the quality events we sponsor each year. We support those writers and illustrators who support our organization.